Copy and Paste

In Microsoft Word, you can copy text or objects from one area of a document and place the copied text or object anywhere in the same or another document. In other words, after you type information into a document, if you want to place the same information somewhere else, you do not have to retype it. Copy it and then paste it in the new location. As with cut data, Word stores copied data on the Clipboard. You can paste the information you stored on the Clipboard as many times as you like.

Copy

1. Select what you want to copy. Word highlights your selection.
2. Choose the Home tab.
3. Click the Copy button  in the Clipboard group. Word copies your selection to the Clipboard.

Paste

1. Place the insertion point where you want to paste.
2. Choose the Home tab.
3. Click the Paste button  in the Clipboard group. Word pastes what you last copied or cut.

Tip

Instead of copying and pasting, you can drag and drop. Select the text you want to copy. With the text selected, press the Ctrl key, hold down the left mouse button, drag the text to the new location, and then release the left mouse button.

Tip

When you paste, the Paste Options button appears. You can use this button to select the formatting. If you do not want this button to appear: 1) Choose the File tab. A menu appears along the left side of the Window. 2) Click Options. The Word Options dialog box opens. A menu appears along the left side of the dialog box. 3) Click Advanced. 4) In the Cut, Copy, and Paste section, uncheck Show Paste Options Button When Content Is Pasted. 5) Click OK. Word closes the Word Options dialog box.

Tip

You can use the Insert key to paste, but first you must set the option: 1) Choose the File tab. A menu appears along the left side of the Window. 2) Click Options. The Word Options dialog box opens. A menu appears along the left side of the dialog box. 3) Click Advanced. 4) In the Cut, Copy, and Paste section check Use Insert Key to Paste. 4) Click OK. Word closes the Word Options dialog box. Now you can press the Insert key to paste.